Goose Creek Recreation

Commission Planning Meeting

Minutes Summary

September 10, 2007

 

PRESENT:

 

·        Commission: Jerry Glass, Bill Starr, David Kennedy, Nancy Trevino, Eddie Hiott, Tom Lindsay

 

• Staff: Gary Stuber, Cheryl Heiselman, Terry Tudor, & Chris Fesler

 

• Guest: Milton Terre

 

CALL TO ORDER:

Mr. Glass called the meeting to order at 6:00 p.m.

 

MEETING AGENDA:

Mr. Glass stated that the purpose of this meeting is to discuss the recommended language changes in the Inter-Agency agreement between the City of Goose Creek and the Commission.  A copy of the changes proposed by Attorney Rivers Stillwell was made available to all Commissioners.

 

Items discussed:

 

• The Attorney now recommends in 3.0 that the initial term of the contract is 3 years, renewable for successive terms, with a 24 month written notice to terminate the contract without cause required.
• Mr. Lindsay requested that we ask the Attorney about the references to termination for cause in 2.1 and 8.1:  They both reference 3.0, but should they actually reference 9.0?
• Also in 2.1, the Commission would like a change in the wording:  Last sentence change “cause” to “reason”.

 

After reviewing the proposed agreement, Mr. Kennedy asked what the next step should be?  Should it be submitted to the City?  He stated that he doesn’t think the City would agree to returning ownership of the property as stated in section 5.1.

 

Mr. Starr stated that we are not agreeing to sign this yet and he is not sure that the City has met their obligations under the original 1999 contract.  The Commission might have cause to get out of the original contract.

 

Mrs. Trevino made a motion to submit the Inter-Agency agreement to the City of Goose Creek for their review after our Attorney reviews the items listed above, motion seconded by Mr. Kennedy, all in favor.

 

Mr. Starr presented a copy of the original contract with the City of Goose Creek from 1999 with certain areas highlighted showing things he would like addressed:

 

• Under Management Fees:  Paragraph 2 – The City should be required to provide GCRC with a detailed source of the funds for the management fee they pay each year.  The contract requires that this documentation be provided each year on January 1 and July 1.
• The specifications for the building of the new Community Center call for it to be built to the Mozingo Plan and he believes this has not been met.
• The renovation of Felkel Field calls for 4 fields to be built, plus the City did not fund this project at 100% of costs.

 

Therefore, Mr. Starr says the City may not be in compliance with the original contract.

 

Mr. Starr made a motion to ask Attorney Rivers Stillwell to review the 1999 Contract with the City of Goose Creek to see if the City has met their obligations under that contract in regard to the issues listed above and any other opinions he might have, motion seconded by Mr. Kennedy.  Vote:  Opposed:  Mrs. Trevino and Mr. Lindsay.  In Favor:  Mr. Starr, Mr. Kennedy and Mr. Hiott.  The motion passed by a 3 to 2 vote.

 

The question was asked where the money would come from to pay for the legal fees?  The Director was told to get a cost estimate and report back to the Commission before spending from the Future Projects Fund.

 

Mr. Starr made a motion to hire an Auditor to determine if the City of Goose Creek is in compliance with the terms of the 1999 contract and that GCRC has received all of the funds owed to them since the inception of the contract from 1999 to the present from the City.  Motion seconded by Mr. Kennedy.  Vote:  Opposed:  Mrs. Trevino, Mr. Lindsay, Mr. Hiott.  In Favor:  Mr. Starr and Mr. Kennedy.  Motion failed by a 2 to 3 vote.

 

 

PUBLIC COMMENTS

Mr. Terre asked if the Attorney had copies of the all the contracts to review.  He also stated that he thinks an audit should be made in the future.

 

ADJOURNMENT:

Mr. Kennedy made a motion, seconded by Mr. Starr to adjourn the meeting at 8:00 p.m. All in favor, motion carried.

 

The next regular monthly meeting will be held Monday, September 17 @ 6:00 p.m.